How to Secure Zoom

During the epidemic, Zoom has been a fantastic tool for helping us work, learn, and interact.

As more respectable users join the network, trolls with malicious intent will inevitably follow.

When someone you don’t know enters your meeting and ultimately spoils it, this is known as zoom-bombing. Their primary objective in the conference is to enrage others for their own entertainment. Sharing pornography on their displays, screaming over others, and scribbling unpleasant remarks are common techniques.

It’s not only simple to get into a meeting, but it’s also simple to keep those meetings!

The following are the instructions that all Zoom hosts must follow:

  • Protect your meeting with a password.
  • Create a waiting area to keep track of who comes in.
  • Stop screen sharing that isn’t necessary.
  • To avoid the meeting starting without you, turn off “join before host.”
  • No one else can enter a meeting if it is locked.

1. Activate a Password

The simplest approach to keep all of your Zoom meetings safe is to make sure they’re password-protected. Uninvited attendees won’t be able to go into your meeting(s) without a formal meeting invitation. Zoom has implemented the following password settings by default for newly established meetings as of April 4th, 2020:

  • When arranging new meetings, need a password (which also applies to webinars)
  • For immediate meetings, a password should be required.
  • Participants connecting via phone should be required to enter a password.

Make sure your meetings require a password.

  1. Log into your Zoom account @, then select My Account.
How to Secure Zoom

2. Click Settings, then click Meeting.

How to Secure Zoom

3. Continue scrolling until you reach the meeting password settings, which start with Require a password when scheduling new meetings. The next several choices, including this one, determine whether or not a password is necessary for attendees to enter your meetings. As previously stated, we suggest that the following settings be toggled on:

  • When arranging new meetings, need a password.
  • For immediate meetings, a password should be required.
  • Participants connecting via phone should be required to enter a password.
How to Secure Zoom

4. All new meeting invites will contain the revised password requirements once these options have been enabled. However, if you have meetings booked that did not previously require a password, keep the following in mind:

  • These meetings will need to be removed and recreated if they were scheduled using an automatically generated meeting ID. Unfortunately, once these meetings have been set, there is no way to change them to need a password.
  • These meetings do not need to be deleted and recreated if they were planned using your PMI (Personal Meeting ID). Before the appointed day and time, meeting attendees can be informed of the password, or the existing meeting can be erased and recreated. New meeting invitations will either include or exclude the following information.

Now that your meetings have been set up, it’s time to relax and enjoy them.

Your meeting password is easily accessible.

The password for your meeting will always be displayed on-screen if you are the meeting host. If a meeting participant is requested for a password and asks you for it, this may come in helpful.

How to Secure Zoom

Consider adding more security features.

There are extra security options that can assist make your meetings more secure, as we described above. One such setting prohibits Zoom from automatically inputting the meeting’s password when establishing a meeting link. Anyone using this link can attend your meeting because the meeting password is automatically included in the link. Users must have both a link to the meeting and manually enter the meeting password when requested if this option is disabled. Your meetings will be significantly more secure as a result of this.

  1. Select My Account
How to Secure Zoom

2. Select Settings and Meeting.


For one-click joining, look for an option called Embed Password under Meeting Link. Make sure this setting is turned off if you don’t want Zoom to generate meeting links with the password previously entered.


Avoid posting your meeting publicly.

As the headline suggests, you should never broadcast your meeting information in a public forum, on social media, or anywhere else where the general public might see them. Because they are public, anybody with an internet connection may be able to find your meeting invite link.

This poses a significant threat to security and privacy. Limit your meeting invites to the email messages that Zoom automatically sends out when new meetings are set up. Encourage meeting attendees not to share the meeting URL.

What an attendee at a conference will see

Any meeting participants who use your PMI (Personal Meeting ID) link to join a meeting after your meetings have been password-locked will be prompted for the newly configured password. If a new meeting invitation is sent, the meeting password will be included in the invitation. If no fresh meeting invites were received, the user must be informed of the password and input it before they may attend your meeting successfully.


2. Make a waiting area

Having a waiting room for your meetings is a terrific method to ensure that you are completely informed of what is going on during the meetings you have planned. You’ll be able to offer access to each meeting participant as they join once you’ve joined as the host. This allows you to be completely aware of who has attended your meeting and who has still to come.

Enable the waiting room feature before your next meeting

  1. Make sure you’re logged into your Zoom account @
  2. Select My Account.

Click Settings, then click Meeting.


Scroll down to the Waiting Room feature, which is located beneath the In Meeting (Advanced) heading. You’ll be able to pick between All participants and Guest participants if you enable this option.
All attendees will be placed in the waiting area, and you, as the host, will be able to admit each one individually.
Only meeting attendees who aren’t identified as members of your organisation will be sent to the waiting area if the Guest participants only option is selected. This is less of a headache and acts as a safety net to keep people you don’t know from showing up.


After the waiting room has been enabled

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Alternatively, the waiting room setting can be turned on or off while in a meeting

  1. Select the new Security button.
After the waiting room has been enabled Alternatively, the waiting room setting can be turned on or off while in a meeting Select the new Security button.

2. You’ll see a menu where you may toggle the Waiting Room option. The Enable waiting room option may be toggled on or off by clicking it, as indicated by the checkmark


Admit participants into your meeting

  1. Select Participants.

2. In the participant’s list, you can choose to allow one person at a time by clicking Admit.


3. Or, if you recognize all of the waiting participants, you can admit them all at once by clicking Admit all.


What an attendee at a conference will see

  1. When a meeting participant enters a meeting that has a waiting room enabled, they will get the following notice. Until the host accepts them into the meeting, they will see the following screen.

3. Prevent Screen Sharing Without Permission

Zoom is designed to allow all conference attendees to share the contents of their computer screen due to its nature as a collaborative video conferencing software choice. If you’re worried about someone sharing something improper with the group as the meeting host, there are options to prevent attendees from sharing their screens. There are two options for accomplishing this:

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Making use of the Security button

The Security button is Zoom’s most recent feature. It will open a little menu when you click it. You may select whether or not to enable meeting attendees to share their screens or modify their names in the participants’ list under the Allow participants to heading. This can prevent members from sharing improper information with the entire group or altering their names to something similarly offensive.


Using the Share Screen button

  1. While you’re in a meeting, click the Arrow to the right of the Share Screen button.

2. A small menu will appear. Click Advanced Sharing Options and a window will appear.


3. Under the Who can share? heading, select the Only Host option. This ensures that only the meeting host can share their screen.


4. Additional Safety Tips for Your Meeting

As previously indicated, Zoom has several extra security features that may be of interest to you if they give the level of protection you require for your meetings.

Before you host, disable join

Meeting participants can join a planned meeting before the host arrives using the join before host function. This can be problematic since all of the meeting’s attendees may be there without the host present to keep things in line. For this reason, we strongly advise you to disable the ‘Join before host’ function.

  1. Make sure you’re logged into your Zoom account @
  2. Select My Account.
How to Secure Zoom

3. Click Settings, then click Meeting.

How to Secure Zoom

4. Under the Schedule meeting area, scroll down until you see the Join before host option. Make sure this option is turned off if you don’t want other meeting participants to be allowed to join your meetings before you do like the meeting host.


Once all participants have joined, close the meeting.

It’s also a good idea to lock your meeting once everyone who needs to be there has arrived. This assures that no other people, even if they know the meeting password, may attend the meeting. Only the host has the ability to lock meetings once they have started.

  1. The Lock Meeting function can now be readily accessed and toggled on and off by clicking the Security shield, thanks to the inclusion of the Security button.

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